Leadership
Roles
- Executive
Director is there as a resource to all the other volunteers;
provides direction, inspiration and Leadership that keeps the organization
functioning.
- Assistant
Executive Directors provide back up to the Executive Director
and take on specific areas of program management as needed.
- Delegates
serve as representatives of member congregations on the Board of
Directors.
- Financial
Managers handle banking and bills, prepare budgets and reports,
and maintain records.
Telephone
Screening
Work from
1/2 day a month up to 2 days a week returning phone messages from home.
- Food
Coordinators work 1-2 days per month returning requests for
food, scheduling pick-ups and entering data on laptop computer.
- Bilingual
Translators work 2 days a month returning calls to Spanish speaking
clients and coordinating the delivery of the requested assistance
with the appropriate volunteers.
- Prescription/Financial
Coordinators work 1-2 days a week returning requests for help
with prescriptions or other financial assistance.
- Transportation
Coordinators work one week per month handling requests for transportation,
finding volunteer drivers or arranging for taxi service.
- Infant
Needs Coordinators work one or more days a week to assist the
Infant Needs Chair to respond to requests for formula and diapers.
Pantry
Work once
a week or once a month in various jobs at the Food Pantry.
- Pantry
Workers prepare food packages for pick up by clients based on
information provided by Food Coordinators.
- Pantry
Organizers inventory, sort, and shelve food at the pantry.
- Stock
Coordinators assist Pantry Chair with ordering and picking up
supplies for the pantry.
Drivers
Work as needed
or one afternoon or evening per month delivering food or transporting
clients.
- Food
Drivers go to the pantry and package food for delivery to homebound
clients.
- Transportation
Drivers work as needed to drive clients to weekday medical or
social service appointments in the local area.
Administrative
Tasks
Help keep
the organization running effectively by assisting with clerical and
administrative functions.
- Volunteer
Schedulers develop the monthly schedules for each group of volunteers
in the different program areas: Food Coordinators, Transportation
Coordinators, Pantry Workers, and Food Drivers.
- Roster
Coordinator prepares the mailing of our monthly Volunteer Roster.
- Newsletter
Coordinator prepares the mailing of our semi-annual Newsletter.
- Back
up Secretary attends meetings of the Board or Executive Committee
to record minutes when the regular secretary is not able to attend
the meeting.
- Publicity
Coordinator prepares flyers, press releases, and brochures for
distribution to the media and the community at large to publicize
events and educate the public about the mission of Gaithersburg
HELP.
Program
Management
Various opportunities
to coordinate specific program areas or events in a leadership role.
- Grant
Writers help complete Grant applications and investigate fund
raising opportunities.
- Translator
Coordinator Chair schedules, trains, and mentors our Bilingual
Translators.
- Food
Chair supervises and trains Food Coordinators and handles problems
to ensure smooth functioning.
- Pantry
Chair supervises and trains Pantry Workers and Food Drivers,
coordinates operation of the Pantry, maintains inventory, and ensures
smooth functioning.
- Transportation
Chair supervises proper functioning of transportation services.
- Telephone
Chair supervises the general telephone workers and ensures coverage.
- Youth
Coordinator supervises youth volunteers in various activities.
- Volunteer
Chair screens volunteer applicants, refers for appropriate positions,
prepares recruitment materials and public service announcements
and handles volunteer issues.
- Thanksgiving
in February Coordinator represents Gaithersburg HELP in this
county-wide fundraising effort.
- Mini-walk
Coordinator organizes mini-walks in the local schools as part
of fall Fannie Mae Help the Homeless Walk.
- Volunteer
Recognition Event Planners assist with events to honor our volunteers.
- Food
Drive Coordinator solicits food drives at schools and other
community organizations.
- United
Way/CFC Coordinator organizes our efforts to increase our United
Way/CFC participation and represents us at agency events.
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